Moodle Terms of Use


Moodle is the Graduate Institute’s online Learning Management System (LMS). Moodle resources are available to the whole Graduate Institute Community to be used for Institute-related purposes. A person in charge of the content of a Moodle course is entitled “teacher”. A teacher can nominate “teaching assistants” to edit and coordinate the course.
The Terms of Use inform on requirements and practices related to Moodle accounts, courses management, and data storage.

Contact and Information

Questions about the Terms of Use can be directed to the Moodle Administrator at


Who can have an account?

Moodle accounts are available for all participants to courses managed by the Graduate Institute. Users need to log in to Moodle at least once to activate their account except if they have a "Login for external users".

The teacher can request editing rights on some users accounts who then become teaching assistants.

What is the account format?

Standard Moodle username and password are the same as the IHEID username and password (known as IHEID IT Login). External users have their email address as a username and a temporary password they need to change at first login.

Termination of accounts

Moodle accounts are automatically disabled at the end of studies, programme or contract. The Moodle Administrator can also terminate accounts as directed either by the teacher; or by the Director of Studies; or by the Director of Executive Education; or by the Director of Research; or a member of the Executive Committee.



Participants enroll to a course according to the teacher's choice of method. Teachers often tend to provide them an enrolment key.

How are courses named?

Courses are catalogued by categories (Interdisciplinary Programmes / Disciplinary Master and Doctoral programmes / Executive Education). They are further catalogued according to subject matters or programmes.

Courses are named in the following format: "Course catalogue code" (if any) "Course title".  For example: E010 Spread of Industrialization in Africa.

Who can request creation or participation to a course?

Teaching assistants, Faculty members, Executive Education Programme Officers as well as the Director of Studies, Director of Executive Education, Director of Research and a member of the Executive Committee at the Graduate Institute can request the creation or the duplication of a course if it is related to official Graduate Institute activities.

Courses will generally be set up within 48 hours of the request.

How are courses created?

Courses are created/duplicated at the beginning of each semester (except for Executive Education).

A course creation request implies that a totally new and empty space will be set up. To request a course creation provide all necessary information on the Moodle course request form. It will be approved by Moodle administration or Moodle focal points.

How are courses duplicated?

A duplication is a copy of an existing course that has been cleaned up from data (enrolled users, forum content, files uploaded by participants) by the Moodle Administrator. Note that the original course URL will lead to the archive (see below How are courses archived and deleted?) not to the current course.

A duplication request should be addressed to indicating the course name, teachers’ names and Moodle category (see above How are courses named?).

How are courses archived and deleted?

Each year, during summer (except for Executive Education), courses are moved to a Moodle Archive category, for up to one academic year at the end of which data are removed from Moodle.
It is recommended not to store data from Moodle courses on personal computer due to the national regulation on the protection of personal data of participants.
Courses may be cleaned up/archived or deleted at any time at the request of the teacher.

Backup and restore

Data on the Moodle server is backed up on a routine basis. Therefore courses can be restored on demand to the Moodle Administrator in the limit of 512MB per course, over 3 years.

Copyright & Licensing

Teachers, teaching assistants, all users should ensure that anything uploaded to Moodle does not violate Copyright laws.


Moodle will be upgraded, upon notice, several times a year by the Moodle Administrator.

IT - Contact email / 266 - JCH, MCS/CSC - v1.10 / 14.09.2015